TraceCloud - SAAS Agile Scrum Requirements Management - Collaborate, Define, Manage and Deliver your Customer Requirements

I Want To ... Have a Simple and Easy to Use tool

Create A Project and Requirements in 10 mins or less

The tool should be so Easy-To-Use that in less than 10 mins , I should be able to create a project, create requirements and have a working system.

Connect your Requirements, Organize in to folders, Run & Email Report in 10 mins or less

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I Want To ... in less than 10 mins

Easily Connect (Trace) my requirements,

Organize my Requirements ,

Run a report and

Email my report out

TraceCloud is designed with Ease of Use in mind . Watch the video to see how in 10 mins you can have your requirements traced and have a working report in 10 mins.

Comment, Collaborate, Invite Others and Get approval in 10 mins or less

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I Want To ... Comment, Collaborate, Invite others to approve in 10 mins or less

TraceCloud is designed to improve your productivity. You can invite others to collaborate on your requirements and have a single source of truth for all your requirements

I Want To ... Gather & Organize

Define my own Requirement Types to suit my process

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I Want To ... Define my own Requirement Types to suit my process

I want to be able to define my own Requirement Types to suit my project needs. This way, the tool adapts to the process my team is used to and not the other way around

Define custom attributes for each Requirement Type

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I Want To ... Define custom attributes for each Requirement Type

There are times when I want to track additional information about my requirements.

Think of them as different dimensions of information for my requirement text. For example, My Business Requirements may neeed Delivery Date, Location etc and my Engineering Requirements need compliance attributes. I should be able to define as my attributes / dimensions as I want , so that I can relate collateral to my requirment text.

Eventually when I want to run complex reports, I should be able to filter and sort on these dimensions.

(Example : Show all Business requirements, that have the attribute Location=New York and are dangling in Release 1 and have failed validation)

Define a Folder Hierarchy so related requirements can be grouped

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I Want To ... Define a Folder Hierarchy so related requirements can be grouped

There are times when I want to group my requirements , so requirements related to a functional area are together.

I should be able to organize my Requirements like the way my Windows / Apple PC organizes folders.

Later on , when I run my reports, I should able to report on the contents of a Folder or on all the sub folders within the folder.

Import from Excel and Word

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I Want To ... Import from Excel and Word

My team already has Requirements in Excel files and Word documents (BRDs, SFS Documents etc... ). I want an easy way to import from these documents.

TraceCloud should be able to map my excel columns to Requirement Attributes and import all the content.

I should also be able to import word documents and use the system to parse my requirements

Have a Web Form where users can enter new Requirements

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I Want To ... Have a Web Form where users can enter new Requirements

I have users in the field, who don't have time to learn a new tool.

I just want a web form that they can book mark and when they enter data, they show up as Requirements or Ideas in my project within the correct folder structure

Once the web form is defined, light weight users, can simply book mark a URL and directly get to this form to create objects in the system.

Assign Ownership

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I Want To ... Assign Ownership

I want every object in the system to have an owner.
That way, there is no question of un-assigned work.
I can simply see a status view of colleagues on vacation and know that nothing will be left behind.

I Want To ... Connect & Trace

Connect Requirements to UpStream and DownStream work

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I Want To ... Connect Requirements to UpStream and DownStream work

Easily connect Requirements with downstream and upstream work. The goal is to connect Business Requirements with downstream Functional Requirements and Test Cases, so that the gaps in change management and delivery can easily be identified.

Easily Identify Missed (Dangling) requirements

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I Want To ... Easily Identify Missed (Dangling) requirements

I want to track work that is not being done. i.e Requirements that do not have any downstream components.
I should be able to easily identify this at a Folder Level, Owner Level, Release Level and Project level.

Have a Matrix view of Traceability (Trace Matrix)

I Want To ... Have a Matrix view of Traceability (Trace Matrix)

I want to see a grid, where the rows represent one type of requirements, and the columns represent another type.
Each of the cells in the grid should show the relationship between the row requirement and the column requirement
This view helps me visualize the relationship between different groups of work in the work.

For example :

How are the Business Requirements related to Functional Requirements
How are Functional Requirements related to Test Cases
Are there any gaps between these groups
Are there any mis understandings between these groups

Have a Tree view of Requirements and their downstream dependencies

I Want To ... Have a Tree view of Requirements and their downstream dependencies

I want to see a Tree like relationship, where I start at the top level (Like Release or Business Requirements),
and follow the trail all the way down to the lowest level of work.

This helps me visualize the relationship between the top level requirements and all the downstream work
involved in delivering on those requirements.

For example :

How are the Business Requirements being converted to Funcational Requirements, Test cases and Test Results
Are there any gaps between these groups ? Did requirements get dropped as they got translated ?
Are there any mis understandings between these groups . Is the final validation test faithful to the original requirement?

I Want To ... Control & Collaborate

Control who can see / edit / delete Requirements

I Want To ... Control who can see / edit / delete Requirements

I want to define Roles , assign members to these roles and tightly control which roles can perform what actions.

I want highly granular control .

For example :

I want to be able to control at an individual Folder / sub folder level
Some users should be able to read some folders, while others can edit other folders
Only some users will get to modify some critical attributes
All changes will be logged for audit purposes

Lock down Requirements

I Want To ... Lock down Requirements

After the requirements have stabilized, I would like to lock them down, so that they can't be modified , without permission. This helps tightly control change and ensure team members are following the right process and there is a sense of ownership.

Collaborate

I Want To ... My Users to Collaborate

I want my users to easily collaborate. They should be able to comment & make observation, all the stake holders should be able to see and respond to these comments

All these comments form the collateral around the requirement and its evolution and should always stay with the requirement

I should be able to easily see all the collaboration actiivity on a group of requirements going back over time

I should get regular digest emails of all the collaborate happening that is relevant to me

Get Approval

I Want To ... Get Approval

For certain requirements, I want to define approvers, so that when they are modified, these approvers have a final say.
The system should be simple to use, with automated email reminders and flexbile. For example, I should be able to define different groups of approvers for different Requirement Types.

From an audit perspective, the changes, versions, comments and approval / rejection history should be tracked for the life of the requirement.

I Want To ... Track and Deliver

Owner View

I Want To ... Have an Owner View of the problem space

I want all my users to have ownership. Every object should be owned by some one.
Each user should be able to see a simple dash board, and be able to quickly figure out what the trouble spots are, and what they need to do to fix things.
A Requirements Management system should be simple , easy to use and inviting for my users
I want every user to get his / her own Dashboard, that shows the potential troublespots for their work.
A single pane of glass that shows the Dangling , Orphan, Suspect, Incomplete and Non validated work in their domain.
They should be able to click within this pane, get to their data and quickly take care of things.

Folder View

I Want To ... Have a Folder View of the problem space

I want requirements to be organized by Folders and Sub Folders. Once work is organized this way, I should be able to quickly see a Dashboard for the status of objects in thsi folder.
A single pane of glass that shows the Dangling , Orphan, Suspect, Incomplete and Non validated work in this folders.
They should be able to click within this pane, get to their data and quickly take care of things.
The beauty of this model is that we can focus on Funcational Areas and make sure that there are no gaps in this area.
For example : All objects in the area "Folder : Business Requirements/Electrical components" are approved, there are no suspect up / down stream links, tested and validated.

Baseline View

I Want To ... Have a Baseline View of the problem space

Baselining is a big deal for me. I should be able to define a logical grouping of requirements, take a snapshot at a point it time and be able to compare changes since the baseline, compare this baseline with other baseline and see a dashboard for the statys of all the requirements in this logical grouping.
The beauty of this model is that I can organize my requirements in Folders and Sub Folders based on my functional need, but have a logical grouping of objects and track this group as an entity.

For example : I have 2 important clients, and each of them are interested in different requirements spread acorss my Folder structure. I can create a baseline for each of them and track the progress of requirement deliver in each group independently.
A single pane of glass that shows all the trouble spots ( Dangling , Orphan, Suspect, Incomplete and Non validated work) in this logical grouping
My users should be able to click within this pane, get to their data and quickly take care of things.

Release View

I Want To ... Have a Release View of the problem space

Even though I may have 100's of requirements, only some of them get completed in each release. But each of these requirements in a release will have downstream requirements.
So, it's critical for me to be able to build a 'RELEASE VIEW' of my project, where I can see ALL the work required to pull off a succesful release
For example : I am tracking a release for Dec 2017 and this release has 10 User Needs, 50 Business Requirements, 100 Functional, 250 Security, 600 Compliance and 1000 Test Cases and 1800 Test Results

All these objects connect with each other to form a large Release Trace Tree. What I need a is a view of the health of entire Release comprise all these objects
A single pane of glass that shows all the troublespots ( Dangling , Orphan, Suspect, Incomplete and Non validated work) in this Release should be available.
My users should be able to click within this pane, get to their data and quickly take care of things.

Project View

I Want To ... Have a Project View of the problem space

A single pane of view of the summary of all the objects in the project. A place where I can see all the saved report, the health of the project and actionable links to take care of trouble spots before things go bad

Audit Trail

I Want To ... Have an Audit Trail of every change

From a compliance perspective, I should able to quickly see ANY and ALL changes on thsi project Since my project has multiple users spread across the globe, I should be able to narrow down and focus on Users, Folders, Tyep of change, Time period and be able to provide a change log for the auditors

Coming back from a vacation

I Want To ... Have a view of all changes since my vacation started

We all take vacations !!!

When my team members come back , they should be able to quickly come up to speed by easily seeing changes / comments at a Functional (Folder / Sub Folder) level or at a Project level





These are the Requirements Management Problems I am trying to solve (Here is a sample. Please edit as appropriate)...